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Table of Contents

OSCAR User's Manual Version 2.2 (7.5MB) - last revision Sept 18, 2008

OSCAR User's Manual Version 2.0 (also include manual for version 1)

Chapters

[1] Introducing OSCAR | [2] Access, Preferences, and Security | [3] The Appointment Screen

[4] Master Demographic Records | [5] Electronic Medical Chart | [6] Billing

[7] Prescription and Prevention | [8] Forms | [9] Reports | [10] Consults and Reports

[11] Communication | [12] E-Documents and Forms | [13] OSCAR Resources

[14] Administration | [15] Troubleshooting | [16] User FAQ

1. Introducing OSCAR

The Open Source Philosophy

  • Call for Contributors

OSCAR History

  • OSCAR Core Team
  • Software License

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2. Access, Preferences, and Security

Accessing OSCAR

  • LOGGING ON

User Preferences

  • EDIT SIGNATURE
  • VIEW/EDIT GROUP

Security

  • CHANGING YOUR PASSWORD
  • PASSWORDS & PHYSICAL SECURITY

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3. The Appointment Screen

The Appointment Screen

  • APPOINTMENT STATUS ICONS
  • TEMPLATES

Appointments

  • BOOKING APPOINTMENTS
  • BOOKING MEETINGS
  • BOOKING GROUP APPOINTMENTS
  • DOUBLE BOOKINGS
  • REPEAT BOOKINGS
  • DELETING AN APPOINTMENT
  • CHANGING THE APPOINTMENT STATUS
  • PATIENT’S DEMOGRAPHIC RECORD
  • JUMPING TO ANOTHER DAY
  • FLIP VIEW
  • CHECK SCHEDULES

Appointment Screen Tabs

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4. Master Demographic Records

Searching for a Patient

Adding a New Patient

Patient Detail Record

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5. Electronic Medical Chart

Accessing the Encounter Screen

Patient Information Windows

  • BACKGROUND INFORMATION
  • ALLERGIES AND PRESCRIPTIONS
  • ENCOUNTER NOTES
  • ADJUSTING THE WINDOW VIEW SIZE
  • BUTTONS

OSCAR Encounter Menu Bar

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6. Billing

Billing the Encounter

  • 4 WAYS TO ACCESS
  • SENDING THE BILL

Billing: The Process

 

Pre-Invoice Functions

  • BILLING CHECK LIST
  • RECIPROCAL BILLING
  • VIEWING PATIENT’S BILLING HISTORY
  • SEARCHING FOR UNBILLED APPOINTMENTS

Billing for the Flu Clinic

INR Billing

 

  • ADDING PATIENT TO THE INR BILLING LIST
  • MONTHLY INR BILLING
EDT Setup
  • REGISTERING FOR EDT SUBMISSION to MOH
  • WHAT YOU WILL NEED
  • ADVANTAGES OF EDT
  • POINTS TO REMEMBER
  • SETTING UP THE CONNECTION
  • HYPERTERMINAL SHORTCUT
  • SETTING AUTO DIRECTORIES FOR DOWNLOADS

Invoicing OHIP

  • CHECKING BILLING BEFORE SUBMITTING TO MOH
  • CREATING BILLING FILE TO INVOICE THE MOH
  • PRINTING THE INVOICE REPORT

Invoicing Via EDT

  • CONNECTING TO THE GONET Network
  • FUNCTION KEYS IN GONET & THEIR PURPOSES
  • SENDING AN INVOICING

Correcting Billing Errors

  • MACHINE READABLE ERROR REPORTS
  • CORRECTING VERSION CODE ERRORS
  • CORRECTING A BILLING & RE-SUBMITTING

Remittance Advice & Report

  • FUNCTION KEYS IN GONET & THEIR PURPOSES
  • DOWNLOADING FILES FROM GONET
  • READING THE FILES DOWNLOADED FROM GONET
  • FOUR TYPES OF FILES TO DOWNLOAD
  • REMITTANCE ADVICE RECONCILIATION
  • ACCESSING THE BILLING ARCHIVE
  • EDT CLAIMS BATCH EDIT REPORT
  • REPORTS

After the RA Report

  • THE UNSETTLED INVOICE REPORT

Health Card Version Codes

  • CONNECTING TO THE GONET Network
  • SENDING OVERNIGHT BATCH ELIGIBILITY
UHIP - WSIB & Refugee

 

  • SUBMITTING TO UHIP
  • REFUGEE BILLING

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7. Prescription and Prevention

oscarRx

Patient Demographics and Preferences

  • EDIT PHARMACY
  • FAVOURITE PRESCRIPTIONS

Patient Drug  and Allergy Profiles

  • REPRESCRIBING A PRESCRIPTION
  • DELETING A PRESCRIPTION
  • ADD AN ALLERGY

Writing a Prescription

  • STEP 1 - SEARCH FOR DRUG
  • STEP 2 - SELECT THE DESIRED DRUG
  • STEP 3 - WRITE THE PRESCRIPTION
  • STEP 4 - EDIT OR DELETE PENDING PRESCRIPTIONS
  • STEP 5 - PRINT THE PRESCRIPTION
  • CUSTOM DRUGS

oscarPrevention

  • ACCESS
  • ENTERING PREVENTION HISTORY

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8. Forms: Electronic Medical

Forms Intro & Directions

  • FORMS IN THE ENCOUNTER SCREEN
  • FEATURES OF FORMS
  • GENERAL DIRECTIONS FOR USING THE FORMS

Available Forms

  • ALPHA FORM
  • ANNUAL HEALTH REVIEW
  • ANTENATAL RECORD 1 & 2
  • COST QUESTIONNAIRE
  • GROWTH CHARTS
  • HOME FAST
  • INVOICE FORM
    • LAB REQUISITION FORMS
    • MENTAL HEALTH FORMS
    • MINI MENTAL STATE EXAM
    • OVULATION
    • PALLIATIVE CARE PATIENT CARE FLOWSHEET
      • RISK ASSESSMENT
      • ROURKE RECORD
      • T2 DIABETES FORM
      • TWO MINUTE WALK

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        9. Reports

        Administration View

        • QUERY BY EXAMPLE
        • AGE/SEX REPORT
        • VISIT REPORT
        • PCN CATCHMENT REPORT
        • FLU BILLING REPORT
        • OVERNIGHT BATCH ELIGIBILITY CHECKING
        • SURVEILLANCE REPORT
        • REHAB STUDY

        Billing Tab

        • CREATING BILLING REPORTS
        • UNBILLED REPORT
        • BILLED REPORT
        • UNSETTLED REPORT
        • OB REPORT
        • FLU REPORT

        Report Tab

        • EDB LIST (Estimated Date of Birth)
        • ACTIVE PATIENT LIST
        • DAY SHEET
        • TABULAR-STYLE DAYSHEET
        • ALL APPOINTMENTS
        • BAD APPOINTMENT SHEET
        • PATIENT CHART LIST
        • OLD PATIENT LIST
        • NO SHOW APPOINTMENT LIST
        • CONSULTATION REPORT
        • LABRATORY REQUISITION REPORT
        • DEMOGRAPHIC REPORT TOOL
        • DEMOGRAPHIC SET EDIT
        • PREVENTION REPORT
        • DEMOGRAPHIC STUDY LIST
        • CHRONIC DISEASE MANAGEMENT
        • FORM REPORT

        Tickler Tab

        • TICKLER REPORTS

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        10. Consultation / Referrals

        Requesting a Consultation Appointment

        Booking the Specialist Appointment

          Editing Specialist Listing

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          11. Communication

          oscarMessenger

          • Secure Messaging System
          • ACCESS
          • READING MESSAGES
          • REPLY, FORWARD or DELETE A MESSAGE
          • SENDING A MESSAGE
          • REFRESH INBOX
          • SENT MESSAGE
          • DELETED MESSAGES
          • ATTACHEMENTS
          • EDITING THE MESSENGER LIST
          • CREATE A NEW GROUP

          oscarComm

          Tickler Reminder System

          • ADD A TICKLER FOR A PATIENT
          • REMINDER DATES
          • VIEW A PATIENT’S TICKLERS
          • TICKLER REPORTS
          • TICKLER ON APPOINTMENT SCREEN

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          12. E-Documents and Forms

          E-Documents: Adding

          • ADD A DOCUMENT TO THE eDocs TAB
          • MANAGEMENT TIPS
          • MIGRATION TO ELECTRONIC FORMS & NOTES
          • ADD A DOCUMENT TO A PATIENT’s e-Chart

          E-Forms: Adding

          E-Forms: Creating Your Own

          • Step 1- Designing the Form
          • Step 2- Uploading the Form
          • Step 3- Uploading the Image
          • Step 4- Testing the Form

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          13. OSCAR Resources

          About oscarResource

          • ACCESS
          • FINDING INFORMATION
          • GETTING MORE OUT OF OSCARRESOURCE

          Contributing to the oscarResource Database

          • ABOUT DEL.ICIO.US
          • STEP 1- CREATING A DEL.ICIO.US ACCOUNT
          • STEP 2- CREATING AN OSCAR RESOURCE ACCOUNT
          • STEP 3- ADDING OSCAR RESOURCE LINKS
          • STEP 4- MANAGING YOUR LINKS IN OSCAR

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            14. Administration

            Accessing the Administrative View

            New User Setup

            Security Functions

             

            • SEARCH/EDIT/DELETE SECURITY RECORDS
            • ADD A ROLE
            • ASSIGN ROLE TO PROVIDER
            • ASSIGN ROLE/RIGHTS TO OBJECT
            • LOG ADMIN REPORT
            Billing Functions

             

            • UPLOAD SCHEDULE OF BENEFITS
            • ADD/EDIT BILLING SERVICE CODE
            • ADD BILLING LOCATION
            • MANAGE BILLING FORM
            • SIMULATION/GENERATE OHIP DISKETTE
            • BILLING CORRECTION
            • INR BATCH BILLING
            • BILLING RECONCILIATION
            • EDT BILLING REPORT GENERATOR
            • BILL STATUS
            Base URL Settings

             

             

            OscarReport

             

             

            Back up OSCAR Files to CD
            • SET-UP THE DIRECTORIES
            • BACK-UP FILES
            OSCARmessenger
            • EDITING THE MESSENGER LIST
            • CREATE A NEW GROUP
            • oscarMsg
            E-Forms

             

            • UPLOAD A FORM
            • UPLOAD AN IMAGE
            • FORM GROUPS
            oscarEncounter

             

            • SELECT FORMS
            • IMPORT FORM DATA
            • CUSTOMIZE DISEASE REGISTRY QUICK LIST
            • CUSTOMIZE OSCARMEASUREMENTS
            Miscellaneous Admin Functions

             

            • DEMOGRAPHIC EXPORT
            • UPDATE PATIENT PROVIDER
            • INSERTING AN ENCOUNTER SCREEN TEMPLATE
            • STUDY
            • PHCP
            • LAB UPLOAD

             

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            15. Troubleshooting

            Initial Computer Setup for OSCAR Clinic

            • SCREEN SETTINGS
            • MARGINS FOR PRINTING OSCAR DOCUMENTS
            • SETTING UP NETWORK & PRINTER SHARING
            • SETTING ALL COMPUTERS TO POWER-SAVE MODE
            • ENABLING PRINT SHARING
            • MAPPING TO A NETWORK PRINTER
            • ADDING OSCAR SHORTCUT ICON TO THE DESKTOP
            • ADDING OTHER SHORTCUTs TO THE DESKTOP

            Back-up OSCAR Files to CD

            • SET-UP THE DIRECTORIES
            • BACK-UP FILES

            Troubleshooting Connections

            • LOSING CONNECTION TO SERVER
            • PROCESS OF ELIMINATION FOR TROUBLESOME CONNECTIONS
            • TROUBLESHOOTING FOR INTERNET ACCESS
            • REFRESHING IP CONFIGURATION
            • UPDATING INTERNET EXPLORER

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            16. User FAQ

            A list of Frequently Asked Questions with answers.

             

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